June 29, 2012 Special Meeting Minutes

The Christmas Mountain Campground Association, U.A.

Minutes of the Board of Directors Special Meeting

June 29, 2012

The Board of Directors Special Meeting of the Christmas Mountain Campground Association was held June 29, 2012 via teleconference.

I. Roll Call and Quorum

Roll call was taken with the following persons in attendance:

Dennis Thurow, President/Director

Vonei White, Vice President/Director

Tammy Bateman, Secretary/Co-Treasurer/Director

Sheri Lundstrom, Director/Co-Treasurer

Constance Dodd, Director

Dale Dobis, Regional Director, Bluegreen Resorts Management

Kim Fries, Association Administrator, Bluegreen Resorts Management

Billie Jo Frontz, Administrative Assistant, Bluegreen Resorts Management

The quorum requirement was met with five (5) of five (5) Board of Directors present. Board President Dennis Thurow called the meeting to order at 11:00 a.m. (EST).

II. Meeting Notice

Kim Fries stated that the meeting notice was sent to the Board of Directors in accordance with the Bylaws of the Association.

III. Financial Business

A. Project Management Agreement

A group discussion was held regarding the proposed project management agreement between the Association and Bluegreen Construction. Dale Dobis explained that the role of the project manager would be to coordinate efforts, negotiate contracts, and oversee the work of construction, architecture, and design. Sheri Lundstrom discussed the possibility of a conflict of interest and whether or not it would be better to have a local project manager.

Motion: Motion was made by Director Tammy Bateman to approve the Project Management Agreement between the Association and Bluegreen Construction for the renovation project. Motion was seconded by Director Constance Dodd. Roll call vote was held with Directors Dennis Thurow, Tammy Bateman, and Constance Dodd in favor of the motion and Directors Vonei White and Sheri Lundstrom opposed to the motion. Motion was approved with 3 directors in favor and 2 opposed.

The Christmas Mountain Campground Association, U.A

Minutes of the Board of Directors Special Meeting

June 29, 2012

Page 2

Discussions were held regarding the project management agreement for needed exterior repairs including roofing, balcony railings, and painting.

Motion: Motion was made by Director Sheri Lundstrom to hire a project manager that has no connection to current management to oversee the exterior work. Motion was seconded by Director Vonei White. Roll call vote was held with Directors Sheri Lundstrom and Vonei White in favor of the motion and Directors Dennis Thurow, Tammy Bateman, and Constance Dodd opposed to the motion. Motion was not approved with 2 directors in favor and 3 opposed.

Director Sheri Lundstrom requested that the record show she has stated that this (agreement) is a conflict of interest.

B. Road Paving

Dale Dobis discussed the current proposal to resurface the campground roads and RV pads. The proposal includes $28,000 for the roads and $7,000 for the RV pads. After inspection it was determined that the RV pads are actually in good shape and it was proposed that the $7,000 for the RV pads could be used to repave the road leading to the miniature golf course and paddle boats. Discussion followed regarding the fact that the additional road being discussed is used by all the associations and that the cost should be shared. It was agreed that Dale Dobis would follow up with coordinating with the other associations to share the cost.

Motion: Motion was made by Director Sheri Lundstrom to approve the $28,000 for the roads inside the campground. Motion was seconded by Director Vonei White and unanimously approved.

IV. Adjournment

Motion: Motion to adjourn the meeting was made by Director Vonei White and seconded by Director Sheri Lundstrom and unanimously approved. Meeting was adjourned at 11:49 a.m. (EST)

Acknowledged by

___________________________________________

Tammy Bateman

Secretary / Treasurer / Director