May 15, 2012 Meeting Minutes

The Timbers at Christmas Mountain Association

Minutes of the Special Board of Directors Meeting

May 15, 2012

The special meeting of the Timbers at Christmas Mountain Association was held on May 15, 2012 via teleconference.

I. Roll Call and Quorum

Roll call was taken with the following persons in attendance:

Ray Nilles, President / Director

Tammy Bateman, Secretary / Treasurer / Director

Constance Dodd, Vice President / Director

Dale Dobis, Regional Director, Bluegreen Resorts Management

Kim Fries, Association Administrator, Bluegreen Resorts Management

Michael Noble, Resort Manager, Bluegreen Resorts Management

Don Jackson, Bluegreen Resort Operations

The quorum requirement was met with three of three Board of Directors present. The meeting was called to order at 3:05 p.m. (EDT).

II. Kim Fries stated that the meeting notice was sent to the Board of Directors in accordance with the Bylaws of the Association.

III. Financial Business

A. Renovation Scope of Work

Proposed costs for the renovation project were presented. Discussions and questions followed regarding counter top materials, square footage, appliances, cost of adding gas fireplaces rather than wood burning fireplaces, flooring, and what to do with the old furniture. A request was also made to review the plans for the handicap units. The entire budget was reviewed in detail for input from the board.

Dale Dobis moved that the next step would be to determine within the next 45 days how many units could be completed in a 2 – 3 year plan along with selecting a contractor to perform the renovation.

IV. Adjournment

Motion: Motion to adjourn was made by Director Constance Dodd and seconded by Director Tammy Bateman and unanimously approved. Meeting was adjourned at 4:05 p.m.

Acknowledged by


Tammy Bateman, Secretary / Treasurer